# Zimbra Email Server: Setup, Archiving, and Pricing Explained

### **Introduction**

Zimbra is a widely used open-source email and collaboration platform that offers a secure and scalable solution for businesses and individuals. It provides features like email hosting, calendar management, contacts, file sharing, and more. Whether you are looking for [**Zimbra email**](https://www.netforchoice.com/cloud-hosting/saas/zimbra-mail.php) **archiving**, setting up Zimbra on an Android phone, or understanding **Zimbra prices**, this guide covers all the essential aspects of **Zimbra email server** to help you get started.

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## **What is Zimbra Email Server?**

The **Zimbra Email Server** is a cloud-based or on-premises email and collaboration platform designed for businesses, educational institutions, and government organizations. It is available in two primary editions:

* **Zimbra Open Source Edition (OSE):** A free version with basic email and collaboration features.
    
* **Zimbra Network Edition (NE):** A paid version with enhanced features like advanced security, backup, and technical support.
    

### **Key Features of Zimbra Email Server**

✅ **Web-Based Access:** Manage emails, calendars, and contacts from any device via a web browser.  
✅ **Email Archiving & Backup:** Securely store and retrieve old emails when needed.  
✅ **Mobile Synchronization:** Seamlessly sync emails with mobile devices, including Android and iOS.  
✅ **Collaboration Tools:** Share files, manage tasks, and schedule meetings.  
✅ **Security & Anti-Spam Protection:** Built-in security features to protect against phishing and spam.

  

## **How to Archive Old Emails in Zimbra?**

Archiving old emails in Zimbra is essential for maintaining a clutter-free inbox while ensuring that important emails remain accessible.

### **Steps to Archive Old Emails in Zimbra**

1. **Login to Zimbra Webmail**
    
    * Open your browser and go to your Zimbra webmail login page.
        
    * Enter your credentials and sign in.
        
2. **Create a New Archive Folder**
    
    * Click on the **Folders** section and create a new folder (e.g., "Old Emails").
        
3. **Move Old Emails to the Archive Folder**
    
    * Use the search function to filter emails older than a specific date.
        
    * Select the emails and move them to the archive folder.
        
4. **Enable Automatic Archiving (For Network Edition Users)**
    
    * Go to **Preferences > Mail > Retention Policy** and set up automatic archiving rules.
        
    * Configure retention policies to automatically move emails older than a certain period.
        

By following these steps, you can ensure that your inbox remains organized while keeping your emails secure and accessible.

  

## **How to Set Up Zimbra Email on an Android Phone?**

Accessing Zimbra emails on your Android device ensures that you stay connected on the go. Follow these steps to configure your Zimbra email on an Android phone:

### **Step-by-Step Guide to Setting Up Zimbra on Android**

1. **Open the Email App**
    
    * On your Android device, open the default **Email app** or download a third-party email client like **Microsoft Outlook** or **K-9 Mail**.
        
2. **Add a New Account**
    
    * Tap on **Add Account** and select **IMAP or Exchange** (depending on your Zimbra server settings).
        
3. **Enter Your Email Credentials**
    
    * Enter your **Zimbra email address** and **password** and tap **Next**.
        
4. **Configure Incoming Mail Server Settings**
    
    * **IMAP Server:** mail.yourdomain.com (replace with your actual domain)
        
    * **Security Type:** SSL/TLS
        
    * **Port:** 993
        
5. **Configure Outgoing Mail Server Settings**
    
    * **SMTP Server:** mail.yourdomain.com
        
    * **Security Type:** SSL/TLS
        
    * **Port:** 465
        
    * **Authentication:** Required (Enter your email and password)
        
6. **Complete the Setup**
    
    * Tap **Next** and customize sync settings.
        
    * Click **Done**, and your Zimbra email will be available on your Android device.
        

Following these steps will allow you to access and manage your **Zimbra emails** from your Android phone conveniently.

  

## **Zimbra Email Archiving: Why It Matters**

Email archiving is essential for businesses to ensure compliance, improve email retrieval, and manage storage efficiently.

### **Benefits of Zimbra Email Archiving**

✅ **Regulatory Compliance:** Many industries require businesses to retain email records for legal purposes.  
✅ **Improved Email Retrieval:** Archived emails can be searched and retrieved instantly.  
✅ **Storage Optimization:** Reduces mailbox size and improves server performance.  
✅ **Enhanced Security:** Protects against accidental deletion and cyber threats.

### **How Zimbra Handles Email Archiving**

Zimbra provides built-in archiving tools, especially in the **Network Edition**, allowing users to:

* Set up automatic email archiving rules.
    
* Store archived emails securely in a separate folder or database.
    
* Retrieve old emails quickly when needed.
    

For businesses, **Zimbra email archiving** ensures compliance and efficient email management.

  

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## **Zimbra Prices: Understanding the Cost of Zimbra Email Solutions**

The cost of using **Zimbra Email Server** depends on the edition and the number of users. Below is an overview of **Zimbra prices**:

### **1\. Zimbra Open Source Edition (OSE) – Free**

* Ideal for individuals and small businesses.
    
* Offers basic email and collaboration features.
    
* No official technical support.
    

### **2\. Zimbra Network Edition (NE) – Paid**

* Comes with advanced features such as [**email archiving**](https://www.netforchoice.com/solution/security/email-archiving.php)**, backup, and support**.
    
* Pricing varies based on the number of users and required features.
    
* Includes premium security and compliance tools.
    

## **Conclusion**

Zimbra is a powerful and flexible **email server solution** that caters to businesses, educational institutions, and individuals. Whether you need **Zimbra email archiving**, setting up Zimbra on an **Android phone**, or understanding **Zimbra prices**, this platform offers reliable email hosting and collaboration tools.

If you're looking for a secure, scalable, and cost-effective email solution, **Zimbra Email Server** is an excellent choice. Explore the available editions and choose the one that best suits your needs!